In addition to standard operating procedures, checklists, and ongoing training and oversight, the software tools that our Operators use have some built-in controls that help ensure proper processing:
  • When receiving an ACH posting file, the system will prompt the Operator to check debit and credit totals before they proceed into the warehouse (ACHSUS) file.
  • The posting program prompts the Operator to select extraction criteria (debits only, credits only, or both) and a processing date.  Only items with an effective date equal to or less than (before) the requested date are extracted into the posting file, then they are deleted from the warehouse file.  As items are posted, they are deleted from the posting file to ensure they are not posted again.